Time control and geolocation of the workforce

The Workers’ Statute and the Time Control Law require keeping a record of working hours in all types of sectors and contractual modalities. Said monitoring is mandatory and must cover variables and references such as the time of entry and exit, rest periods, overtime or vacation periods. On the other hand, the employer is also obliged to store said activity reports for at least four years. If a trade union institution, a labor inspector or the employee himself needs to consult the register, it must be accessible by law.

On the other hand, in a period of convergence in which teleworking alternates and merges in hybrid modalities with face-to-face modalities, geolocation systems gain special prominence. These types of tools allow you to lighten the workflows of the HR area and acquire more solid analysis bases as well as a greater optimization of resources.

Systematization thanks to the implementation of digital solutions translates in the long term into a reduction of obstacles or limitations while guaranteeing compliance with Law 8/2019. Next, we share with you a selection of the advantages that this type of tool implies. Take note!

What are the advantages of time control and geolocation software at work?

Protection Guarantees

Integrating software to manage the control of workers’ schedules can have a positive impact in a bidirectional way. On the one hand, it provides guarantees of legal protection for the company. In the event of a labor inspection, the employer will be able to provide a rigorous list of the effective hours of each employee, thus making sure that he does not incur in an irregularity and will avoid a penalty.

On the other hand, the worker will see his rights armored. From the record of his work activity, he will have resources to claim in the event of some type of imbalance or if part of the salary is not paid, for example, that corresponding to overtime. In short, a software for recording time allows administrative and legal advantages that, in the long term, result in greater peace of mind for human capital and for the company. Geolocation, for its part, works as a guarantee for the employer, especially if it has a profile of employees who, due to their functions, must be frequently absent from the workplace.

Streamline workflows

A work activity control system allows employees to be located immediately and to know exactly what activity they are performing at any time. With one click it is possible to know which worker is working and their exact location.

Reduction of the administrative burden of the HR department

Implementing an automated system to record work times and the location of equipment translates into a reduction in the administrative burden. From a software it is possible to centralize the information and, at the same time, decentralize the tasks. In the past, the control of the templates fell exclusively on the human resources department because, in addition, it was carried out from a face-to-face monitoring. The irruption of teleworking has been linked to technological development and the result has been a greater ability to coordinate teams while increasing the flexibility of business models and company policies.

Profitability and efficiency

The availability of real and accurate information on the time that the employee spends on his duties translates into great added value. The company can obtain a reliable approximation of the efficiency of its processes and work models. Good management of the collected data can reveal important opportunities for improvement, also in terms of profitability. Thanks to software specialized in the control of hours and work times, it is possible to carry out analyzes to calculate the scope of the costs associated with employment and, in this way, know the performance and real productivity of each investment in human capital. .


A mobile device and an application with an Internet connection will suffice to manage the entry and exit of workers or to know their physical location during the working day. With just a single click the employee can leave a record. On the other hand, greater control is also accompanied by greater responsibility. When work activity is monitored, employees tend to be more committed to their duties and, in general, are more willing to work to achieve the objectives set.

Time management optimization

The implementation of this type of tools contributes to increase the performance of teams, both collaboratively and individually. Employees learn to better manage time and try to adapt to established rhythms. In the end, the work dynamics flow more.